How we handle your information.
Last updated: October 2026. This policy covers both the HCM Cafe platform (web and mobile app) and the hcmcafe.com marketing website, operated by Sparsh Technologies Pvt Ltd.
Who we are
Sparsh Technologies ("we", "us", or "our") operates the HCM Cafe Human Resources Management System (HRMS) platform, available on the web and as an iOS/Android app. This Privacy Policy informs you about how we handle the employee details provided by your company, as well as the information collected on this marketing website.
The HCM Cafe platform (web & mobile app)
By using the HCM Cafe web or mobile app, you acknowledge that the system relies on information provided by your company, and this Privacy Policy outlines how we handle and protect that data.
Information handling
HCM Cafe is designed to process and manage employee details that are provided by your company. We do not directly collect personal information from individual users outside of what your employer submits into the system on your behalf, or what you submit yourself when using the platform (for example, when logging leave requests or updating your own profile within the app).
Data usage
The employee details provided by your company are used solely to facilitate HR management within your organization — such as attendance, leave and payroll processing. We do not use this data for any other purpose, and we do not disclose or share this information with third parties.
Security
The security of the employee details provided by your company is important to us. We implement measures to safeguard this information and ensure its confidentiality, on both the web platform and the mobile app.
This website (hcmcafe.com)
Separately from the HCM Cafe platform itself, this marketing website collects information you choose to give us directly:
We do not use cookies or third-party analytics or advertising trackers on this website. The only thing this site stores in your browser is a single local preference — whether you've chosen light or dark mode — which stays on your device and is never sent to us. Information submitted through this contact form is emailed directly to our sales team and used only to respond to your enquiry or schedule a demo.
Changes to this policy
We may update this Privacy Policy from time to time. We will notify your company of any changes by posting the new Privacy Policy on this page. It is the responsibility of your company to communicate any updates to its employees. We'll also update the "last updated" date above when we do.
Contact us
If you have any questions about this Privacy Policy or the handling of employee details, please contact us at sales@esparsh.in.